PROJECT LOGISTICS COORDINATOR AT THE RUSSELSMITH GROUP, JULY 2012
Please note that the job title and reference code are to be quoted in full in the appropriate column. Any application that does not adhere to the application guidelines on each field will be cancelled.
Only shortlisted candidates will be contacted. Multiple applications will be disqualified.
The submitted CV is to be titled in the applicant’s full name e.g. ”THOMPSON DANIEL GEORGE“.
Position: Project Logistics Coordinator
Job Reference Code: RS-FSD-01
Summary of Functions:
Summary Of Functions
Shipping logistics. Responsible for company procurement and supplies. Facilities Project Management. Responsible for company supplies, maintenance of office equipment and facilities; arrange for repairs when necessary as well as management of company fleet. Responsible for property survey and Facilities inspection; Facilities Inventories, Documentation and Records.
Essential Duties And Responsibilities
•Facilities Project Management.
•Maintaining office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
•Initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
•Installs, moves, repairs, and removes equipment and utilities within the building.
•Supervises the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
•Management of company fleet; car maintenance analysis and Driver™s rotation sheet
•Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities. Gets approved vendors from QA/QC Coordinator for all purchases.
•Responsible for property survey and Facilities inspection; Facilities Inventories, Documentation and Records.
•Provide administrative assistance to company management and other officers as required.
•Organizes, coordinates and monitors the assigned project procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire project procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
•Develops and implements the procurement execution strategy and procedures in accordance with the company guidelines.
•Analyzes and evaluates purchase requisition forms, as assigned, to ensure purchases meet requirements.
•Communicates with requesting unit or department personnel in person, by telephone or in writing when discrepancies appear on unit/department™s purchase requisitions and modifies forms accordingly to ensure adherence with company™s procurement processes
•Communicates with vendors to interpret, clarify, inform and resolve procurement issues.
•Provides assistance to office personnel on appropriate purchasing procedures.
•Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.
•Assist and ensure the update of vendor database files in the company approved system in order to establish authorized vendor status.
•Coordinating purchasing activities includes
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