GOZIEM CHAMBERS & LEGAL CONSULTANTS VACANCY: OFFICE MANAGER IN ABUJA, JULY 2012
Office Manager
Location: Abuja
Remuneration: N400, 000 “ N600, 000 + 2.5% Commission.
The Office Manager reports to the Principal Partner & CEO and is responsible for providing office management services to the Company. This includes maintaining office services, efficiency, supervising office staff and maintaining office records.
Responsibilities
1. Maintain Office Services
Main Activities
Establish standards and procedures
Organize office operations and procedures
Supervise office staff
Prepare time sheets
Control correspondence
Review and approve supply requisition
Liaise with other organisations, agencies and groups
Maintain office equipment
2. Supervise Office Staff
Main Activities:
Assign and monitor clerical and secretarial functions
Recruit and select office staff
Orient and train employees
Provide on the job training opportunities
Supervise staff
Evaluate staff performance
Coaching and disciplining staff
3. Maintain Office Records
Main Activities
Design filing system
Ensure filing systems are maintained and up to date
Define procedures for record retention
Ensure protection and security of files and records
Ensure effective transfer of files and records
Ensure personnel files are up to date and secured
4. Maintain office efficiency
Main Activities
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
Knowledge, skills and abilities
Knowledge:
Knowledge of office administration
Knowledge of human resource management and supervision
Ability to maintain a high level of accuracy in preparing and entering information
Knowledge and use of accounting software packages: QuickBooks, Peachtree etc.
Knowledge and use of Management Information packages.
Skills:
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communications skills
Computer skills including the spreadsheet and word-processing programs, PowerPoint presentation at a highly proficient level.
Stress management skills
Time management skills
Business Development
Identifying and developing business opportunities for the Company
Overall:
Prepare business plans, proposals, as well as annual work plans
Lead and develop staff by identifying training needs
Define and follow-up of yearly, quarterly, monthly, weekly and daily targets
Develop and implement strategies for new products and service
Determine new opportunities by analyzing business needs
Provide direction, guidance to ensure alignment with the Company™s strategies
Account Management:
Increase the involvement with existing client
Develop and deliver the business plans through carrying out of research, formulate market analysis and deliver accurate business reports.
Serve as a lead facilitator both internally and externally for clients
Develop and manage client communication tools such as the corporate website
Business Development and Marketing:
Pro-actively hunt for target organizations and establish communications with those businesses that can be of need of the Company™s services.
Further develop multi-tier relationships to organically grow the clients™ accounts.
Implement business models so as to create new ventures.
Forecast long and short range market potentials in the Northern region for
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